Full Quantity Surveying Services

At Equicost Ltd, we provide complete Quantity Surveying services across all project phases—from concept and planning to procurement, construction, and final account close-out. Our approach focuses on cost transparency, risk control, and value creation, ensuring clients make informed decisions at every stage.

Cost Planning & Estimating

We prepare detailed and phased cost estimates throughout the design and development process. From conceptual budgets to pre-tender estimates and cost-to-complete forecasts, our cost plans help:

• Establish realistic budgets early

• Assess the cost impact of design options

• Identify risks and contingencies

• Support funding or loan applications
  We use industry benchmarks, current market rates, and cost databases to ensure accuracy and relevance.

Bill of Quantities (BoQ) Preparation

We produce comprehensive and clearly structured BoQs, tailored to the project type and procurement route. Our BoQs serve as the basis for competitive tendering and include:

• Itemised breakdowns of works and materials

• Measured quantities in accordance with SMM (Standard Method of Measurement) or CESMM

• Clear descriptions for accurate contractor pricing
  This ensures fair competition, consistent pricing, and minimises potential for disputes.

Tender Documentation & Analysis

We manage the full tendering process including:

• Preparation of complete tender packages (BoQs, conditions of contract, forms of offer, etc.)

• Issuing tenders to qualified contractors

• Answering tender queries and issuing clarifications

• Tender opening, analysis, comparison, and recommendation reports
  Our structured approach ensures transparency, competitiveness, and the appointment of a competent and cost-effective contractor.

Contract Administration

During the construction phase, we provide ongoing contract management and administrative support, including:

• Interpretation of contract conditions and clauses

• Managing instructions, extensions of time, and variations

• Assessing claims and change orders

• Ensuring proper documentation and record keeping
  This safeguards client interests, supports compliance, and reduces the risk of conflict.

Valuation of Work in Progress / Interim Payment Applications

We prepare and assess interim payment applications for work completed on site. Our services ensure:

• Contractors are paid fairly and promptly

• Payment reflects the value of work done, including materials on-site

• Accurate progress tracking and cash flow forecasting
  We issue formal valuation certificates that can also be submitted to banks or financiers.

Final Account Preparation & Agreement

We prepare and negotiate the final account at project close, reconciling all contractual entitlements including:

• Agreed variations and claims

• Measured works and provisional sums

• Retentions, prime cost allowances, and adjustments
  Our objective is a fair and accurate final settlement that reflects the true value of the completed works.

Cost Control & Monitoring

We monitor project costs in real-time through:

• Regular cost reports and forecasts

• Early warning notifications of budget risks

• Comparison against the approved budget or contract sum
  This helps clients avoid cost overruns and make informed financial decisions throughout the project lifecycle.

Value Engineering

We analyse the project’s design, materials, systems, and construction methods to:

• Identify areas where cost savings or performance improvements can be achieved

• Propose viable alternatives that maintain function and quality

• Assist in making value-based decisions without compromising standards
  This ensures maximum return on investment (ROI).

Feasibility Studies & Design Cost Advice

Before committing to full-scale development, we provide:

• High-level cost estimates based on outline designs or land use proposals

• Comparative analysis of different construction methods and material options

• Assessment of project viability in terms of financial performance and risk
  This supports developers, architects, and investors in early decision-making, budgeting, and project planning.